Data Protection Privacy Notice for London NCOP Outreach Hub website
What is this privacy notice about?
This privacy notice explains how Kingston University (“we”, “our”, “us”) collects, uses and shares your personal data (information) and your rights in relation to this data. The notice relates to our processing of personal data of website visitors and others (“you”, “your”) who visit, contact or submit information to Kingston University through this website.
This privacy notice answers the following questions:
- What is the role of London NCOP website?
- How do we collect your information, what types of information do we collect about you and how will we use your information?
- What legal basis do we have for processing your information?
- Who will we share your information with?
- For how long do we keep your information?
- What are your rights?
- Who can you contact about your information?
Kingston University are the data controllers of your personal data and is subject to the General Data Protection Regulation (the “GDPR”) and the UK Data Protection Act 2018. As such, we are listed on the Information Commissioner’s Office (ICO) register of fee payers.
You can find a copy of the University’s Data Protection Policy online along with copies of our other relevant information regulations. We may update this privacy notice periodically and if we do we will publish this on our website.
What is the role of London NCOP website?
The London NCOP is a partnership of three networks (Linking London, Aimhigher London and AccessHE) which is led by the lead institution Kingston University. We are part of the National Collaborative Outreach Programme (NCOP) which is a programme funded by the Office for Students which started in January 2017. Phase one of the programme brought together 29 partnerships of universities, colleges and other local partners to deliver outreach programmes to young people in years 9 to 13. The work focussed on local areas where higher education participation is lower than might be expected given the GCSE results of the young people who live there.
Building on the work of the national programme in phase one, since August 2019 outreach hubs were created within the 29 local existing partnerships. With cross-England coverage to help schools and colleges access the higher education outreach they need and provide a platform for wider collaboration.
Through the London NCOP outreach hub our partnership works with schools, sixth forms and Further Education colleges across London to increase awareness amongst young Londoners of the opportunities available in higher education, and to support them to make informed decisions about their futures. We do this in the following ways:
- We offer guidance for teachers and advisers on the outreach activity available in their local area
- We help schools to access outreach activity that suits their specific needs
- We bring together the various local partners involved in HE outreach in London and in that way help to foster greater collaboration
How do we collect your information?
Information provided by you
We do not collect any personal data provided by you on this website. However, you may use contact details on this website to send us information and this information will be processed in line with our research project data management plan.
Information that is collected automatically
In addition the following information is received and stored by our web servers:
- details of your IP address;
- browser type and operating system;
- the web pages you visited.
This data is known as web server logs. We use this information strictly to analyse how our website is used by our visitors and we may archive this information in an anonymous form for statistical purposes.
The cookies we use
Cookies are small text files that are placed on your computer by websites that you visit. They are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site. The table below explains the cookies we use and why.
Most web browsers allow some control of most cookies through the browser settings. To find out more about cookies, including how to see what cookies have been set, visit About Cookies or All About Cookies www.allaboutcookies.org.
Find out how to manage cookies on popular browsers:
To find information relating to other browsers, visit the browser developer’s website.
To opt out of being tracked by Google Analytics across all websites, visit http://tools.google.com/dlpage/gaoptout.
What legal basis do we have for processing your information?
For information collected via cookies or information you send to us we rely upon you consent.
Who will we share your information with?
The London NCOP partnership and other organisations
Please note that any information we collect about you (as detailed above) will not be shared with our partners. This includes partners within the London NCOP or external to this. We will not share information collected via cookies or information you send to us unless you agree to this. For example, you may send us information relating to our research which will be processed in line with our research data management plan.
Information about page and website visits (e.g. page counts, time spent on pages) will be aggregated and used for reporting purposes only and shared with our partners within the London NCOP and with other external organisations (e.g. the office for students).
Information transferred overseas
Some of the personal data we process about you may be transferred to, and stored at, a destination outside the European Economic Area (“EEA”). These processes include where the personal data is processed by our staff, contractors or suppliers who are based outside the EEA or who use storage facilities outside the EEA.
In these circumstances, your personal data will only be transferred on one of the following bases:
- where the transfer is subject to one or more of the “appropriate safeguards” for international transfers prescribed by applicable law (for example, standard data protection clauses adopted by the European Commission);
- a European Commission decision provides that the country or territory to which the transfer is made ensures an adequate level of data protection;
- there exists another situation where the transfer is permitted under applicable law (for example, where we have your explicit consent).
For how long do we keep your information?
Please refer to the section about cookie above, for more detail about how long individual cookies will retain information.
What are your rights?
Under the GDPR and when the new UK Data Protection Act comes into force, you have the following rights:
- to access from us the personal data we hold about you;
- to require us to correct the personal data we hold about you if it is incorrect;
- to require us to erase your personal data;
- to require us to restrict our data processing activities (and, where our processing is based on your consent, you may withdraw that consent, without affecting the lawfulness of our processing based on consent before its withdrawal);
- to receive your personal data, which you provided to us, in a structured, commonly used and machine-readable format and the right to transmit that data to another controller;
- to object, on grounds relating to your particular situation, to any of our particular processing activities where you feel this has a disproportionate impact on your rights;
- to not be subject to a decision based solely on automated processing, including profiling, which has a legal effect on you.
Please note that the above rights are not absolute and we may be entitled to refuse requests where exceptions apply.
If you have given your consent and you wish to withdraw it, please contact our Data Protection Officer using the contact details set out below. Please note that where our processing of your personal data relies on your consent and where you then withdraw that consent, we may not be able to provide all or some aspects of our services to you.
Who can you contact about your information?
If you wish to request access to the personal data we hold about you please use the Subject Access Request Form available online. For any other queries about this privacy notice or how we process your personal data you can contact our Data Protection Officer by email: DPO@kingston.ac.uk or by post: Data Protection Officer, Vice Chancellor’s Office, River House, 53–57 High Street, Kingston upon Thames, Surrey KT1 1LQ.
If you are not satisfied with how we are processing your personal data, you can make a complaint to the Information Commissioner.
You can find out more about your rights under data protection legislation from the Information Commissioner’s Office website.